Booking system features for billiard clubs
ClubSystem is comprehensive software for managing billiard clubs. Discover all the features that will help you increase bookings, eliminate no-shows and save time on customer service.
See the features in action
A 60-second walkthrough of ClubSystem: setting up a billiard club, taking an SMS-confirmed online booking, and checking the guest in.
Core features
Everything your club needs
Each feature was designed with the specifics of billiard clubs in mind. The system is continuously developed based on feedback from club owners.
24/7 Online Bookings
Customers book pool tables, snooker tables, dart zones and VIP lounges at any time of day or night. The system automatically shows real-time availability.
- No phone calls or messages
- Bookings even when the club is closed
- Automatic availability updates
SMS Confirmation
Every booking requires SMS code confirmation. The customer has a set time to confirm — unconfirmed bookings are automatically cancelled.
- Elimination of fake bookings
- 90% reduction in no-shows
- Phone number verification
Admin Panel
Intuitive panel for managing bookings, tables and calendar. Daily, weekly and monthly views. Fast filtering and search.
- Clear booking calendar
- Manual booking and editing
- History of all bookings
Table and Zone Management
Configuration of different table types (pool 7ft/8ft/9ft, snooker, carom), dart zones and VIP lounges. Each element with its own pricing and booking time.
- Different table types in one system
- Individual pricing
- Flexible time blocks
Opening Hours & Exceptions
Set opening hours for each day of the week. Define holidays, maintenance breaks and special events that block bookings.
- Different hours for different days
- Automatic holiday blocking
- Maintenance and service breaks
Multiple Locations
Manage multiple clubs from one account. Each location with its own tables, hours and staff. Ideal for billiard club chains.
- Central chain management
- Separate stats per location
- Different admins per club
More tools
Additional features & integrations
In addition to core booking features, ClubSystem offers tools for data analysis, automation and integration with other systems.
Statistics & Reports
Detailed data on table popularity, peak hours and booking trends. Data export for analysis and promotion planning.
Email Notifications
Automatic booking confirmations, pre-visit reminders and cancellation notifications sent to customer email.
Website Widget
Ready booking widget to embed on your website. Customers book without leaving your site.
Mobile App (coming soon)
Dedicated app for club owners to manage bookings from their phone. Push notifications for new bookings.
Calendar Integration
Sync bookings with Google Calendar or other calendars. Automatic event creation for staff.
Developer API
Documented REST API for integration with your own systems, websites and mobile apps.
Get found on Google
Add a "Book a table" link to your Google Business Profile
Most customers find your club on Google Maps. With a free Google Business Profile you can surface your ClubSystem booking page right next to your address and opening hours — so people go straight to live availability instead of calling.
Open your Google Business Profile
Search your club name on Google, or go to business.google.com, and choose "Edit profile".
Go to Bookings → Add link
Under "Links to your online booking tools", select "Add a link" (or edit an existing one).
Paste your ClubSystem URL
Add your booking page address (clubsystem.app/your-club) and save.
Go live in a day or two
Google reviews the link, then shows it to everyone viewing your profile. No extra fees.
Need the exact clicks? See Google's step-by-step guide .
Guest experience
What does it look like for your customers?
Booking simplicity is key to customer satisfaction. ClubSystem offers an intuitive interface that works on any device.
Customer visits the booking page
Table availability visible immediately. Date, time and table type selection in a few clicks.
Provides phone number
Number used for verification and contact. No complicated forms or account registration.
Confirms booking with SMS code
SMS arrives within seconds. Customer enters the code and the booking is confirmed.
Receives confirmation
Email or SMS reminder before the visit. One-click cancellation option.
Infrastructure
Built to be reliable
A modern cloud-based web application. No special software installation or expensive equipment required.
Cloud Hosting
Data stored on secure servers. Automatic backups and updates without downtime.
GDPR & Security
Full compliance with data protection regulations. SSL encrypted connections and secure data storage.
Responsive Design
Works on any device — computer, tablet and smartphone. Interface adapts to screen size.
99.9% Uptime
Guaranteed system availability. 24/7 monitoring and immediate response to any issues.
Ready to increase your bookings?
Start a free trial and see how the system can transform the way you manage your billiard club. No setup fees, no risk.